Privacy statement E-Moodboard B.V.
This document contains the privacy statement of
the private limited company (Besloten vennootschap met gewone structuur) E-Moodboard B.V. (hereafter ‘E-Moodboard’).
E-Moodboard is registered at the Dutch Chamber of Commerce with registration
number 78633184 and is established at Soestdijkseweg
Zuid 87 C3, 3732 HE De Bilt, The Netherlands. This
document describes how E-Moodboard processes your personal details. E-Moodboard
handles your personal details with the greatest possible care.
Acquisition of
personal data
When you use the services of
E-Moodboard, you provide personal data to E-Moodboard or personal data will be
obtained in light of the agreement. Personal data means all data related to an
identified or identifiable natural person.
Categories of
personal data
E-Moodboard processes the
following categories of personal data:
●
Name, address and contact details
●
Company details
●
Delivery address
●
Financial details
●
Account details, including password and user name
●
Order history
●
Further personal date provided by yourself.
Purpose of the
processing of information
The personal data that are
being processed by E-Moodboard serve to:
●
Contact you and inform you about the purchased
services and the execution thereof;
●
The execution of Moodboard’s services;
●
Improvement of Moodboard’s services;
●
Realization of payments;
●
Compliance with legal obligations;
●
Realization of marketing and communication;
●
Improvement of the website through the analyses of
visitor behavior on the website;
●
Delivery of newsletters;
●
Data exchange with third parties for the benefit of
the execution of services.
Foundation of the processing of information
The processing of personal data is only
possible based on the following foundations: (i)
legal obligations, (ii) execution of agreement, (iii) received (explicit)
consent of involved parties, and (iv) justified interest. Personal data is
processed during the execution of the services of E-Moodboard. E-Moodboard exclusively
processes the data that E-Moodboard deems necessary for the (improvement of
the) services and carefully treats the (personal) data that she has collected
about you and your use of the services. The foundation for the processing of
these data is the agreement you entered into with E-Moodboard. It is possible
that personal data is processed by visiting the website www.e-moodboard.nl if
you have given consent for this data collection.
Necessity of the
processing of information
The collection of your
personal details is necessary for the realization of our services. The services
E-Moodboard offers can’t be fully executed without the processing of your
personal data. If explicit consent is needed for specific purposes in relation
to your personal details, you should give your consent separately
Automated
decision-making
There is no question of
automated decision-making.
Retention period
The personal data processed by
E-Moodboard will be retained in accordance with relevant legislation and
regulations. If a longer retention period is necessary bases on legislation and
regulations, personal data will be retained longer in accordance with these
requirements. All (obtained) personal data will not be retained longer than
strictly necessary.
Processing
by third parties
E-Moodboard only shares
personal data with third parties when this is strictly necessary for the
execution of the agreement and to meet relevant legislation and regulations. No
personal data will be sold. E-Moodboard can be legally bound to share personal
data with third parties. If personal data is shared with third parties, data
processing agreements will be made. Third parties with whom personal data can
be shared are:
●
Engaged delivery service(s), in support of the
execution of the agreement. The categories of personal data which can be
processed are name, address and contact details, and location details.
●
Payment Provider, in support of the execution of the
agreement. The categories of personal data which can be processed are financial
details.
●
Accountant, in support of the execution of the
agreement. The categories of personal data which can be processed are name,
address and contact details, and financial details.
●
Software suppliers, in support of the execution of the
agreement. The categories of personal data which can be processed are the e-mail
address and the IP address.
●
Application and website manager and hosting, in
support of the execution of the agreement. The categories of personal data which
can be processed are the e-mail address and the IP address.
●
Suppliers of the E-Moodboard and the set of emotion
signs. The categories of personal data which can be processed are name, address
and contact details, and the delivery address
E-Moodboard takes the
protection of your personal data serious and takes adequate technical and
organizational measures, taking in account the state of technology, execution
costs, as well as the nature, size, context and processing purposes, and the
different risks in term of likelihood and severity to the rights and liberties
of people, to guarantee a level of security adapted to the risk.
Younger than 16
years old?
If you are a minor, i.e. younger than 16 years old, you can only give consent to
the processing of your personal data with the authorization of one of your
parents or your legal guardian. It is important that your parent(s) or legal
guardian reads this statement. They can exercise the rights that you have with
regard to the personal data you leave with us, such as the right to object to
(further) processing of your personal data or the right to inspect and correct
your data.
By using the website you agree with the disclaimer. E-Moodboard
reserves the right at any time to change the content of her website and/or this
disclaimer without informing her costumers and/or users of the website about
these changes. The content of the website has been composed with the greatest
possible diligence, but can nevertheless contain possible inaccuracies or be
incomplete. E-Moodboard does not accept under any circumstances liability for
damage caused by or due to the use of the website. The use of the website is at
full risk and expense of the user of the website. No rights can be granted to
the content of the website. All texts on the website are protected by copyright
and property of E-Moodboard, insofar they don’t belong to third parties.
Cookie statement
E-Moodboard uses technical and
functional cookies to optimize the functioning of the website. Cookies are
small text files that are sent along whilst visiting the website to make the
users experience of the visitors more efficient. E-Moodboard is entitled by law
to store cookies on your device when these cookies are strictly necessary for
the operation of the website. The use of other cookies needs your explicit
consent. We advise to accept cookies in support of the user-friendliness of the
website.
The cookies E-Moodboard uses
are technical and functional cookies: these cookies make sure the website
functions duly. These cookies have no consequences to the personal environment, therefore, consent does not have to be asked or
granted. With these cookies your browser settings are being saved, for example,
so our website can be visited in the best way possible, or they make sure that
our website remains accessible (load-balancing), as they ensure as well that
other cookies may not be placed (no-follow).
On the website of E-Moodboard
cookies are placed as well in support of Google Analytics. This means that
E-Moodboard cannot relate information to a natural person. We don’t collect
information of your activities on the internet. Google Analytics can be obliged
based on applicable laws and regulations to allow access to these data. If you
have any questions concerning these matters, you can contact us on
info@e-moodboard.com.
Browser settings
If you don’t want a website to
place cookies on the device you are visiting the website with, you can change
the browser settings. Before a cookie is placed, you will always receive a
warning and will be asked to give consent for the placement of the cookie(s).
If you don’t do this, it could have consequences for the functioning of the
website, for example. You can change the settings of the browser in such a way
that your browser refuses all cookies, including cookies of third parties. You
can delete placed cookies as well. To do so, you have to change the settings of
your browser in preferences and change the privacy settings.
This privacy declaration does
not apply to the website of third parties that are connected to E-Moodboard’s
website through links on the website. We can’t guarantee that these third
parties treat your personal data in a confident and safe way. We advise you to
read the privacy declaration of these websites before using them.
Rights
of involved parties
As involved party you have the
follow rights:
●
Right of inspection;
As involved party you have the right to get
confirmation whether or not your personal data has been processed and, if this
is the case, to have access to the information concerning the processing
thereof.
●
Right on rectification;
You have to right to rectify or complement incorrect
data.
●
Right of erasure;
If requested, the involved party has the right to have
their concerned personal data erased without unreasonable delay.
●
Right to restriction of processing;
As involved party you have the right to a restriction
of the processing of your personal data.
Please contact E-Moodboard for execution of this right.
●
Right of transferability of your data;
An involved party has to right to receive the them
concerning personal details, provided to E-Moodboard, in a structured,
prevalent and machine-readable form, and to transmit these data to E-Moodboard
without being hindered by the responsible person of the processing to whom
these data have been transferred.
●
Right of objection;
The involved party at all times has the right to
object to the processing of the them concerning data for reasons related to
their specific situation, including to the profiling based on these provisions.
E-Moodboard will suspend the processing of the personal data unless compelling
legitimate grounds for the processing weigh more heavily than the interests,
liberties, and rights of the involved party, which hold connection to the
execution, establishment or substantiation of a legal claim.
Complaint
If you have a complaint about
the way E-Moodboard treats your personal data, or if you wish to exercise one
of the abovementioned rights, you can contact E-Moodboard on the website or per
e-mail on info@e-moodboard.com. To be sure and verify that you wish to exercise
a right, E-Moodboard asks to send a copy of your ID attached to the message.
You can anonymize your photo and MRZ (strip with numbers at the bottom of the
passport) by making them black, to protect your privacy. E-Moodboard will react
at your request as soon as possible, but no later than 4 weeks after receiving
your request. This is the competent enforcement body. You can contact them
through this link: https://autoriteitpersoonsgegevens.nl/en. (or in Dutch: https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons.)
E-Moodboard is allowed to
change the privacy statement at all times. The most recent version is published
on the website. You can keep an eye on the website for the newest version. We
will notify you per e-mail if the new privacy state has any consequences for
the way we proves the previously collected data.
This version is last revised
at De Bilt on March 1th 2021